Particularities of the import documentation
1) Proforma Invoice : Before Shipment
Exporter should have Importer’s authorization to ship the containers.
2) Commercial Invoice: It is the document to make the Brazilian import permitted. It
must show the following items:
- Exporter: FULL ADRESS INFORMATION
- Importer: FULL ADRESS INFORMATION
- Country of origin:
- Destination Port or Airport : TO BE INFORMED BY CUSTOMER
- Description of goods;
- Unit net weight;
- Total gross weight;
- Total net weight;
- Qty per item;
- Unit price;
- Total value per item;
- Total Freight cost: (must be the same as the manifesto / if Incoterms is CFR)
- Signature (by hand) and stamp with the name of person in charge and professional status
Documents required to obtain Brazilian Customs Clearance :
· Commercial Invoice
· HAWB or Bill of Lading
To avoid any difficulty with Brazilian Customs and expedite customs release and approval, requires as follows :
(1) Commercial Invoice, HAWB or Bill of Lading and Packing-List must be sent by fax or e-mail to customer before their original be printed.
(2) Customer will review the documents and approve their issuance.
1/3 Original Bill of Lading, Commercial Invoice duly signed (manually) and Packing-List must be sent by courier to customer immediately after balance payment shipment. To have it, please send the copies by e-mail or fax.
Counterpart II of Airway bill (for consignee), original Commercial Invoice duly signed
and Packing-List must be sent along with the cargo.
New shipping procedures for Importers
We would like to inform all Customers that Brazilian Customs has implemented a new system called Siscomex Carga (SISCARGA) with the aim to enhance control over all vessels and cargoes inbound, outbound and in transit throughBrazil.
As from March 31st, 2008 Siscomex Carga (SISCARGA) will require that Carriers provide in advance complete information regarding all cargoes.
It is imperative that the information required by the normative Instructions which rule
SISCARGA are strictly followed by the Merchant in order to avoid any sort of hindrances during the cargo clearance. In such respect, we must point out the following aspects:
1. Consignee and Notify: Corporate name and CNPJ (for juridical persons), or full name and CPF (for individuals), and full style (address), must be mentioned in the respective fields in the Bill of Lading. In case of foreign consignees, the passport number must be mentioned too.
2. Cargo: (mandatory in the Bill of Lading):
· Cubic meterage (m3)
· Packing Types
· Gross weight in kilograms
· NCM (four frist digits) of the goods conditioned in the conteiner
IMPORTANT: Such data will be compared with our DI (Imports Declaration) and the information must match in order to avoid any kind of delay in the clearance process.
3. To Order Shipments: Important to frieze that shipments consigned to the order may be automatically blocked by SISCARGA, what may generate, as a result, a slower process for Customs clearance.
4. Bills of Lading data rectification: It is imperative to stress that after feeding SISCARGA with the shipment details, changes will only be processed after the discharging is authorized. By doing so, we aim to avoid the Manifest blocking. After the discharge, the necessary adjustments will be done to correct the data in the SISCARGA system. The correction request will be electronically verified and in case of any formal requirement for presentation of documents, we will provide them immediately.
Corrections of documents for cargo shipped TOBrazilwill need to be submitted within maximum 72 (seventy-two) working hours prior to vessel arrival (ETA) at the discharging port. Therefore, any correction sent less than 72 (seventy-two) working hours prior to vessel’s arrival at the discharging port inBrazilwill be delivered to Brazilian Customs only after vessel’s departure, which may cause delays to Customer when initiating the import clearance process.
Brazilian Customs will only accept Correction Letters up to maximum period of 30 (thirty) running days after vessel’s arrival at Brazilian discharging port.
For all documentation of cargo shipped TO Brazil with Consignee “To Order” the Carrier has to update the Siscomex Carga (Siscarga) with the name of customer, including complete address and CNPJ Number (which is the Brazilian tax identification number). It must be done at least 72 (seventy-two) working hours prior to vessel’s arrival at discharging port. All documentation of cargo shipped To Brazil with Consignee “To Order” is always subject to a special clearance analysis by Brazilian Customs, which may delay cargo release to Customers inBrazil.
If unfortunately the Exporter fails to provide all the mandatory requirements mentioned above, the cargo may be withheld by Brazilian Customs and customer may face penalties (from R$ 5000-, which is equal to approx. US$ 2.900- subject to exchange rate variation at the time of penalty, and up to ten times the amount of the ocean freight plus surcharges manifested) plus any storage, demurrage and reefer cargo care. For exemple: discrepancy between weights (above 5%), mistakes with adresses, by not mentioning any required iten.
The above mentioned information is mandatory as from March 31st on.
Nevertheless, to better adequate to such changes, we strongly recommend attending them from now on.